1. What is FlexPay?

FlexPay is an enhanced payroll reporting and payment system for all employers. It offers more payment methods and greater flexibility in payment schedules and online payroll reporting.

2. What are the payment options under FlexPay?

The table below lists the various payment options and methods available under FlexPay, depending on your premium amount:

Premium Limit Payment Options Payment Methods
Up to $500

Four pre-authorized equal payments

  • March, June, Sept. and Dec.

One payment

  • May - Accounts with worker coverage
  • Jan. - Personal coverage accounts only
  • Pre-authorized (debit/credit)

• Debit card

• Credit card

• Cash

• Cheque

• Online, telephone or in-person at most financial institutions

Between $500 and $5,000

Ten equal pre-authorized payments

  • March to Dec.

Four payments, including pre-authorized

  • March, June, Sept. and Dec. - Accounts with worker coverage
  • Jan., March, June and Sept. - Personal coverage accounts only 
    • 25%, 25%, 25%, 25%
    • 10%, 30%, 30%, 30%

Three payments, including pre-authorized

  • March, Aug. and Oct.
    • 40%, 30%, 30%

Two payments, including pre-authorized

  • June and Sept.
    • 0%, 50%, 50%, 0%

• Pre-authorized (debit/credit)

• Debit card

• Credit card

• Cash

• Cheque

• Online, telephone or in-person at most financial institutions

Greater than $5,000

Ten equal pre-authorized payments

  • March to Dec.

Four payments, including pre-authorized

  • March, June, Sept. and Dec.
    • 25%, 25%, 25%, 25% 
    • 10%, 30%, 30%, 30%

Three payments, including pre-authorized

  • March, Aug. and Oct.
    • 40%, 30%, 30%

One payment

  • May

• Pre-authorized debit

• Debit card

• Cash

• Cheque

• Online, telephone or in-person at most financial institutions

 

 

o   The per cents (%) represent the portion of your yearly premium.

4. How do I apply for pre-authorization payments?

You must complete and return either a Pre-authorized Payment Form - DEBIT or Pre-authorized CREDIT CARD form.  Credit Card payments are only available to employers who have a yearly premium amount under $5,000. The pre-authorization CREDIT CARD form must be returned by mail. For employers using pre-authorized DEBIT, the form may be returned to the WCB by mail, fax or email.

5. How long will it take to process my application?

For a pre-authorization payment to take effect, it must be received five (5) business days prior to a payment due date.

To ensure your account remains in good standing, please use another payment method if you are unable to return the pre-authorization form within five (5) business days of the payment due date.

6. How do I cancel or change my debit / credit card information?

To cancel a pre-authorized debit or credit card payments, call us at 204- 954-4978, toll free at 1-855954-4321 or send an email to CollectionUnit@wcb.mb.ca.

To change your banking or credit card information, complete and submit a new Pre-authorized DEBIT or CREDIT CARD form. If you prefer to have a form mailed, contact us at the phone number or email listed above.

7. Will my debit / credit card information be secure if I select this payment method?

The WCB limits access to payment information and follows guidelines and protocols established by the Canadian Payments Association (CPA) and Moneris Solutions to ensure the safety and integrity of your payment information.

8. When will my payments be due?

Payment Options Payment Schedule
Ten Equal Pre-authorized Payments March 31, April 30, May 30, June 30, July 30, August 30, September 30, October 30, November 30 and December 30
Four Payments  

25% - 25% - 25% - 25%

January 31, March 31, June 30 and September 30 - Personal coverage only

10% - 30% - 30% - 30% March 31, June 30, September 30 and December 30

Three Payments

40% - 30% - 30%

 

March 31, August 30 and October 30

Two Payments

0% - 50% - 50% - 0%

 

June 30 and September 30

 

9. Will FlexPay impact the way I report payroll?

Under the FlexPay system, all customers will report payroll as follows:

  • Every February you will report your actual payroll for the previous year and estimate your payroll for the current year.
  • At any time throughout the year, you may revise your estimated payroll when significant fluctuations to your actual payroll occur.

The WCB will compare the estimated payroll you reported as of July 1 of the previous year and if this amount is within 25 per cent of your actual payroll, you pay no interest.

10. Will I be penalized if I am unable to properly estimate my payroll at the beginning of the year?

You will have until June 30 of each year to report your annual estimate payroll. If the estimate is within 25 per cent of actual payroll after June 30, there is no interest on any adjustments.

11. How will FlexPay impact my business?

You will have various options to when and how you make your WCB payment(s). If your business is seasonal (operates only part of the year), these options may assist you with managing your cash flow.