Reporting Payroll

The WCB calculates your annual premium using your annual payroll estimate. Whether you are required to, or choose to, cover your workers, one of your primary obligations under The Workers Compensation Act is to submit payroll information each year before the last day in February.

The required payroll information includes your businesses actual payroll for the previous calendar year and an estimate for the current year. Once the WCB receives your payroll estimate, it is multiplied by your premium rate to determine a premium amount. The minimum annual premium is $100.

You are not required to send payment to the WCB when you submit your payroll information. Payment will be due according to your payment schedule outlined in your Account Statement which we will mail to you after your payroll information is received.

Please note - you must report your actual payroll and your estimated payroll by the last day of February even if the amount is zero. Failure to do so will result in penalties.

Employers may report their payroll using the WCB's online Payroll Reporting System.

Go to Online Payroll Reporting now

 

Online Payroll Reporting

Access the online Payroll Reporting System for the easiest, fastest and most reliable method of reporting 2020/2021 payroll information. It is also the most popular method used by employers to report their payroll each year. Employers who use the online payroll reporting system have this to say:

"Everything I needed to complete my submission was readily available and easy to use."

"Thank you for making it so easy - plug in the numbers and done."

"Incredibly easy! If your information is ready, it takes less than 5 minutes to file."

"The online help was an excellent quick reference for clarification purposes."

Online Payroll Reporting is a secure Internet System allowing employers to report their payroll figures to the WCB 24 hours a day, seven days a week.

 

What Information Do I Need to Provide My Annual Payroll Information?

Before you begin, you should have the following information available so you can complete your submission:

  • Six-digit Access Code which can be found on the Annual Payroll Reporting letter mailed to you in January
  • WCB Account Number
  • Total estimated payroll for this year
  • The total hours worked by your workers in the prior year
  • Last year's gross payroll if any of your workers earned more than $127,000 in 2020
  • Information about a sale if you have sold your business
  • Date you last employed workers if you have sold or closed your business
     

The WCB calculates your annual premium using your annual payroll estimate. Whether you are required to, or choose to, cover your workers, one of your primary obligations under The Workers Compensation Act is to submit actual and estimated payroll information each year before the last day in February.

Once the WCB receives your payroll estimate, it is multiplied by your premium rate to determine a premium amount. The minimum annual premium is $100.

You are not required to send payment to the WCB when you submit your payroll information. Payment will be due according to your payment schedule outline in your Account Statement which we will mail to you after your payroll information is received.

 

Who Do I Contact If I Have Questions?

The Assessment Services Department is available to answer your questions. Call 204-954-4505 (Winnipeg), 1-855-954-4321, ext. 4505 (toll free in Canada and the United States) or email AssessmentServices@wcb.mb.ca. Our office hours are 8:30 a.m. to 4:30 p.m., Monday through Friday.

You can also consult the interactive Annual Payroll Form for more information.

 

Accountants 

If you are copying a payroll form issued to one of the employers you represent to use for other clients, please cover the bar code before photocopying.

 

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