You must report all workers’ payroll, including administrative staff, employee drivers and owner-operators to the WCB.
Reporting for Personal Coverage
Personal Coverage is insurance that is purchased specifically for business owners (sole proprietors, partners and directors of corporations) based on a specific amount of income they want to insure.
Each year, employers are required to provide payroll information to the WCB by the last day in February. Failure to return the completed forms by the due date, even if there is $0 payroll to report, will result in penalties.
The amount that employers report, per worker, is subject to a cap or maximum assessable earnings level. You are not charged a premium on the portion of a worker’s earnings that exceeds the maximum assessable earnings level.
NOTE: There is no minimum assessable earnings level for workers.
The WCB calculates your annual premium using your annual payroll estimate. Whether you are required to, or choose to, cover your workers, one of your primary obligations under The Workers Compensation Act is to submit accurate payroll information each year before the last day in February.
Working Outside Manitoba but Within Canada
To report payroll for workers outside of Manitoba but within Canada, contact the WCB in the province or territory where they will be working to determine your responsibility. The Manitoba WCB has an agreement with other Canadian WCBs to avoid duplication of assessments.
Reporting Changes in Payroll Estimates
Throughout the year, your business can experience changes that increase or decrease your annual payroll. If your payroll changes at any point in the year after you provide the WCB with your annual payroll estimate in February, let us know so you can avoid unnecessary interest charges.
Changing your reported payroll is easy and you can do so at any time. You can make changes to your payroll reporting for the current year or a previous year:
It’s important to report your annual payroll on time to fulfil your responsibilities with the WCB, otherwise you will be penalized for late reporting.
Penalties rise from 5 per cent to 10 per cent depending when you send your information to the WCB. The best way to make sure you don’t pay more is to send in your annual payroll information on time.